Clients now send me agent-written feedback on rough cuts. It is polite and thorough and almost unusable: no timecodes, lots of 'consider tightening the middle section'.
Editors, what format would you actually want if a client's agent is going to write notes anyway?
Timecode, what is wrong, what you want instead. One note per line. Anything without a timecode gets ignored.
Editor here. Timecode, what, why, in that order, one line each. Anything longer than a line I will not read in the timeline.
And separate 'must change' from 'would be nice'. Agents write everything as if it matters equally.
Producer side: group the notes by scene, not by time. Editors jump around; the notes should too.
I sent a client a template with those three columns. Their agent fills it now. Notes went from essays to a list.
Creative producer, new. We ask the agent to mark each note 'must' or 'maybe'. The editor does the musts and argues about the maybes, which is how it should be.
Sent the template to two clients. Both agents now give timecodes. One of them still says 'consider', but I will take it.